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15.1     TUITION AND FEES

In addition to the tuition fee, the following fees are charged on a per credit basis:
Administrative Fee
$ 9.00
Students in financial need may apply for an Administrative Fee Bursary.
Applications for the Administrative Fee Bursary are submitted through the student portal at www.myconcordia.ca under Financial > Financial Aid and Awards > Web Applications > New Application > Administrative Fee Bursary.

Student Service Fee
$ 9.95
Recreation & Athletics Fee
$ 2.85

Student Association and Activity Fees:
Arts and Science Federation of Associations (ASFA)
$ 8.01*
Commerce and Administration Students Association (CASA)
$ 11.64*
Engineering and Computer Science Association (ECA)
$ 8.39*
Fine Arts (CSU/FASA)
$ 9.71*
Independent Students (CSU)
$ 6.81*

15.2    FINANCIAL OBLIGATIONS

15.2.1 General Information

Once a student has registered for one or more courses, he/she is responsible for payment of the resulting fees. Students are required to make payment when fees become due. Student account balances are available on the student portal at www.myconcordia.ca. Payment deadline dates are available in §15.2.2 of this Calendar. No printed invoices or statements of account will be issued by the University.

Accounts and Registration Restrictions
In order to register, and remain registered in future terms, the student's account must be in good standing (paid in full). All monies owing to the University (such as tuition and other fees, residence rent, delinquent emergency loans, library fines, etc.) must be paid when they become due.
Students with overdue or delinquent accounts are not permitted to register or re-register until payment or satisfactory payment arrangements have been made with the Student Accounts Office (see payment deadlines below). Course registrations in future terms will be cancelled if registered students do not make payment when fees become due. However, current registrations will not automatically be cancelled for non-payment of a student's account.

Other Accounts Restrictions
Failure to make payment, or to arrange satisfactory payment settlement of amounts owing to the University when they become due is sufficient cause to bar the student from classes or examinations, and to withhold diplomas, scholastic certificates, or transcripts of record until the debt is adjusted with the University.

Student Account Balance
Students are required to make payment when fees become due. Student account balances are available on the student portal at www.myconcordia.ca. Payment deadline dates are available in §15.2.2 of this Calendar. No printed invoices or statements of account will be issued by the University.
The moment a student registers for one or more courses, the student's student account balance is available on the student portal.

Methods of Payment
The University will not accept cash for the payment of student tuition and other fees. Payments can be made by debit card (Interac), MasterCard, Visa, certified cheque, money order, or personal cheque. With a payment stub, payments can be made at any chartered bank or automatic teller machine in Canada. Payments can also be made through most Canadian banking institutions' telephone and Web payment services, and through Concordia University's On-Line Credit Card Payment Service available on the Financial page of the Student Portal (www.myconcordia.ca).

Payment Arrangements
Students encountering difficulties meeting their financial obligations with regard to outstanding balances on their student account should contact the Student Accounts Office, Hall Building, Room H 541, 514-848-2424 ext. 4900 before the payment deadline date.

Other Methods of Payment (Payment Arrangements)

• Students who are receiving government loans and/or bursaries may be eligible to receive a Tuition and Other Fees Deferral Contract. Contact the Financial Aid and Awards Office (SGW - LB 085) for further information.
• Students whose "Sponsor" (e.g. government, embassy, corporation) is paying 100% of their tuition and other fees directly to Concordia University must present original proof of sponsorship to the Student Accounts Office before the payment deadline date.
• University employees may be eligible for Employee Tuition Waivers. Tuition Waiver application forms are available online at http://web2.concordia.ca/hr/forms/. The completed form must be submitted to the Human Resources Office (SGW - ER 500) at least one or two days before a payment becomes due. The waiver must be processed to the student's account prior to the payment deadline; otherwise, interest will be charged on the total outstanding balance (including the portion that will be covered by the Tuition Waiver).
  Please note that Employee Tuition Waivers cover only the tuition base rate for university credit courses. Non-Quebec Resident and International Student premiums and compulsory fees are not covered by an Employee Tuition Waiver. Excluding the base tuition fees, all fees must be paid by the student by the payment deadline date.
• Payroll Deductions may be available to teaching and research assistants and certain Concordia employees. Further information and Payroll Deduction forms are available at the Payroll Office (SGW - ER 500).

Payment arrangements do not supersede the University's tuition and other fees payment policies with regard to the assessment of interest charges, the release of transcripts, student records, degrees, diplomas, or other official records, or permission to register in future terms. In addition, students will not be permitted to register for additional courses or future academic terms until all current amounts due are paid in full. Interest charges are assessed on all outstanding balances (and deferred balances) regardless of whether or not a payment arrangement has been made with the Student Accounts Office.
The Student Accounts Office reserves the right to cancel a current registration if payment arrangements are not honoured. However, current registrations will not automatically be cancelled for non-payment of a student's account.

Miscellaneous Fees/Charges
Miscellaneous fees (e.g. interest charges, locker fees, fines, etc.) are due 30 days from the date that the charge is posted to the student's account. After that date, interest charges will be applied to unpaid balances.

Adjustments to Accounts
All accounts are subject to revision for changes to the published scale of fees (which may be made without prior notice at or before the beginning of an academic term), registrations of record, and for the adjustment of errors or omissions, as well as in the case of courses cancelled by the University.

Returned Items (Cheques, Credit Card Payments)
Current and/or future registrations may be cancelled if a cheque or credit card payment is returned for any reason. A $20 processing fee will be charged for each returned item.

Delinquent Accounts
Delinquent accounts are managed as follows:

1. Interest
Interest is charged on all outstanding balances at the rate of 10% per annum. This rate may change from time to time in conformity with prevailing interest rates. Monthly interest is charged on unpaid fees for the:

• Summer Term course/enrolment beginning May 31
• Fall Term course/enrolment beginning September 30
• Winter Term course/enrolment beginning January 31

2. Collection
The Student Accounts Office will

1. send an e-mail to the student's e-mail address on record as a reminder that the student's account has become delinquent and that the account will be placed with a collection agency if payment is not received within a specified period of time;
   or
2. send a letter to the student's mailing address on record as a reminder that the student's account has become delinquent and that the account will be placed with a collection agency if payment is not received within a specified period of time;
   and
3. place the account with a collection agency if payment has not been received within the period of time noted on both the e-mail and letter reminders.

The University reserves the right to proceed by way of legal action.

15.2.2 Payment Deadlines

15.3    TUITION REFUNDS (FINANCIAL CREDITS OR REFUNDS)

15.3.1 General Information

Withdrawal from a Course, Courses, or Program
In order to qualify for a rebate or financial credit of tuition, students must withdraw from courses or from the University in compliance with the requirements and withdrawal deadlines set out in the appropriate Undergraduate Class Schedule.

When a course is dropped within the deadline for official course withdrawal (DNE), a full refund (or financial credit) of tuition and other fees will be granted. When a course is not dropped on or before the DNE deadline, the student will be held financially responsible for all resulting tuition and other fees whether or not the student attended or stopped attending class. No partial refunds (or financial credits) can be granted. In the event that a student has not yet made payment and withdraws after the DNE deadline, the student will be held financially responsible for the payment of the resulting fees.

Students must officially withdraw as follows:

• in writing (registered letter addressed to the Office of the Registrar), or
• via Web registration* (www.myconcordia.ca, or www.concordia.ca Quick Link to Registration), or
• in-person at the Birks Student Service Centre prior to the DNE deadline dates. Please contact the Office of the Registrar for more information regarding the procedure to officially withdraw from courses or from the University.

*When dropping courses on Web registration, students must make sure to confirm the transaction and/or verify their registration record to make sure that the course was indeed dropped.

Please note that not attending classes, not paying tuition, or simply informing the instructor of one's intent to withdraw does not constitute official withdrawal, nor does it entitle a student to a refund of fees, financial credit of fees, or cancellation of a registration.

Tuition Refunds on Discontinued (DISC) Courses
In certain cases, students may apply to the Tuition Refund Request Committee (TRRC) for a full or partial refund of tuition fees for discontinued courses. An information brochure and application form can be obtained on the Concordia website at www.concordia.ca (Quick Link to the "Tuition and Fees" site). Students should read the application request carefully before making a submission. Requests that do not meet the criteria of the TRRC will be denied with no further explanation.

15.3.2 Withdrawal (DNE) Deadlines

Summer Session
Courses of at least three weeks duration: withdrawal within one week of the start of the term. No refund or financial credit is granted after the deadline.
Courses of less than three weeks duration: withdrawal on or before the first day of the term.
No refund or financial credit is granted after the deadline.

Courses which begin in September (/2 and /3 courses)
Withdrawal on or before the Fall-term DNE deadline date - September 18, 2007: a full refund or financial credit. No refund or financial credit is granted after the deadline.

Courses which begin in January (/4 courses)
Withdrawal on or before the Winter-term DNE deadline date - January 17, 2008: a full refund or financial credit. No refund or financial credit is granted after the deadline.

N.B. Exact deadlines are also published in the Undergraduate Class Schedule.

15.3.3 Tuition Refund Request Committee

1. The Tuition Refund Request Committee (the Committee) considers requests from full-time or part-time students for exceptions to the rules governing the refund of tuition fees.
2. A refund request shall be made on a Tuition Refund Request form available on the Tuition and Fees website. A request with respect to a Fall-term course must be made no later than the following February 1; with respect to a Fall/Winter or Winter-term course, no later than the following June 15, and with respect to a Summer-term course, no later than the following October 1. These deadlines may be extended by the Committee in particular cases if the student can provide evidence that he or she was unable to have acted within the deadlines.
3. The Committee shall be composed of four members: a Chair appointed by the Provost, a representative from the Student Accounts Office, a representative from the Office of the Registrar, and a student representative.
4. The Committee shall render a decision, based on the written record only, normally within thirty (30) working days of receiving the request. The Committee may reject the request, grant a partial refund or a complete refund. No refunds may be granted unless the student has officially withdrawn from the course(s) in question. The decision of the Committee is final.

OFF-CAMPUS COURSES: Same schedule as on-campus courses.



 

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