Registration Instructions 2013-14 (Undergraduate)

• Step 1 — Academic Advising

• Step 2 — Organize Your Registration Materials

• Step 3 — Plan Your Timetable and Complete the Registration Worksheet

• Step 4 — Registration Start Date
             Chart of Registration Start Dates

• Step 5 — Registration System Availability

• Step 6 — Registration

• Step 7 — How to Obtain Help

• Step 8 — Verify Your Schedule

• Step 9 — Obtain Your Account Balance and Verify Payment Deadlines
   

• How to Read the Course Listings

• Term Dates and Deadlines

• Campus Maps

• Student I.D. Cards

The requirements for advising prior to registration vary according to your program of study. To determine if you require advising, go to your Faculty or School's advising information page by clicking on the appropriate link below.

Remember that if you are required to meet with an adviser before registering, you will not have access to the Web Registration System until you do so.

 Faculty Advising Information:

To facilitate the process and prepare a conflict-free schedule, we recommend you use a printed version of the Registration Worksheet and Timetable Planner. These forms are available as Adobe PDF files and require Acrobat Reader. If you do not have Acrobat Reader, you can download a free version of the software.

Registration Worksheet

Timetable Planner

Please note the following:

Time Conflict
You will not be allowed to register for courses where any of the class hours (including labs, tutorials, etc.) overlap with another course. It is important to be prepared in advance with several different schedules and a list of replacement courses in case your original choices are not available.

Test results
If you plan on registering for English Composition or ESL (English as a Second Language) courses and have written the appropriate placement test, you may obtain your test results at MyConcordia.ca

Prerequisites
Degree students: You are not permitted to register for a course that has a prerequisite if you have not completed that prerequisite. If you have received authorization from an academic adviser to register for a course without the stated prerequisite, the adviser must enter a waiver that will permit you access to the course. Independent and Visiting students who wish to register for courses where the prerequisite was completed elsewhere must complete a "Prerequisite Waiver Form" and receive approval prior to registering. This form is available at the Birks Student Service Centre (LB 185).

If you are a returning Concordia student, your personal registration start date can be obtained on the student portal at MyConcordia.ca under the Registration tab.

If you are a returning student and wish to calculate your start date yourself, use the following formula:

Program length (Min. credits required) minus credits completed minus potential credits as of February 2013 (excluding DISC courses) equals credits to completion. Refer to example record below.

On the registration “start dates”, the system is programmed to be available from 6:00 a.m. onward. After your original “start date”, the system is available at all times, 22 hours a day, seven days a week, from 04:00 a.m. to 02:00 a.m. The registration system may be extremely busy at 6:00 a.m. on each new “start date” so it is strongly recommended that you wait until later in the day.

In order to perform routine computer maintenance, the system will occasionally be unavailable on Saturday. If you are registering when the computer is scheduled to go down, you will be disconnected without warning. However, all confirmed transactions done to this point will be saved. We recommend you verify your registration status the next time you access the registration system.

1) Netname and Password Instructions
Information regarding the use of a netname and password is available on the student portal at MyConcordia.ca.

2) Program of Study Verification
Once you have entered your netname and password, you will see your current program of study (e.g. BA, Major - Anthropology). If the information concerning your program is incorrect you may contact 514-848-2424 ext. 2668 to find out how to make corrections. It is important for this information to be correct, as the wrong degree or concentration may block you from entering courses for which you are eligible.


3) Address Verification
On this screen, you will see your current address. Follow the instructions if you wish to correct your address, or continue to the next step. Please note you are responsible for providing the University with your current mailing address. You are required to fulfill all financial and administrative obligations within the prescribed deadlines regardless of the validity of your address in our files.


4) Registration Status
On this screen, you will see a list of the courses for which you have already registered in the current academic year. Your options will be to add a course, make a section change, or drop a course.
 

Adding courses

1. Choose "add a course" and select your course by entering the course name and number.
2. The course you selected will appear on a course search result screen. Additional information such as special topic, prerequisite(s), course notes and summer term dates are available by clicking the details button.
3. After you have selected the course to add, a confirmation of selection screen will ask you to confirm your selection.
4. Following confirmation, a screen will inform you if registration has been approved or denied. If registration is denied, a reason will be provided.

If a course has reached its registration limit, you will be offered the possibility to view other sections of that course that might be available to you. If there are none, select another course. Don't forget, however, that students will be adding and dropping courses throughout the year and places may become free. You will have ample opportunity to drop courses and make any other changes you wish. In addition, in mid-June, failed students are withdrawn from all courses by the University, thereby freeing space in courses. Remember to pay attention to the symbols beside the course name when reading the course listings; some courses will not normally have general space available, as they are reserved for students in specific programs, as explained in How to Read the Course Listings.
 

If the section you selected is not available, you will see a list of other sections of that course that are open to you in the current or next term, if applicable.
 

If you are trying to add a course for the Winter Term and there is no more space, you will not be advised of available sections for the Fall Term. If the Fall Term has not started, however, you may wish to verify the possible availability of the same course in the Fall Term.
 

Remember to register for both Fall and Winter courses at the same time - do not wait until later in the Fall to register for your Winter courses as you may find them filled to capacity.


Course Section changes

The section change function allows you to verify the availability of another section of the same course before you make a decision. There is, therefore, no risk of losing the section you have if another section is not available. DO NOT, UNDER ANY CIRCUMSTANCES, use the drop and add features to accomplish a section change. If you drop the section that you are currently registered for and then find out that no spaces are available in other sections, you may not be able to get back into the section you were originally registered in as another student may have taken your place once you dropped the course.

1. Select "Section Change" next to the course in which you wish to make a change of section.
2. A screen will appear listing all other sections of the same course. If you find one you wish to enter, press the Change button.
3. Either confirm or cancel the action by clicking the appropriate button. If you cancel the action, you will be returned to the Results of Course Change Search screen. If you choose Confirm Change, the system will approve or deny the section change. If approved, you will be added to the section chosen and dropped from the other. Confirmation of the change will be displayed on the Course Section Change Approved screen. You will then be able to return to the Registration Status screen where the new section will be listed.

Please note: Once the last date for registration has passed, you may not make section changes.


Dropping courses

Please note: If you only want to change sections of the same course use the "Section Change" function.
 

Dropping a course means you have decided you no longer wish to remain registered in it. There are two types of course withdrawals and both are controlled by deadline dates shown in Term Dates and Deadlines:
 

DNE (did not enter) - The DNE date is generally one to two weeks after the first day of classes. A withdrawal (drop) before the DNE deadline date is treated as if you were never in the course. There will be no entry on your student record for that course and you will not be charged tuition and other fees for that course. If you have already paid for the course, you will receive financial credit for course fees.
 

DISC (discontinue) - The DISC date is later in the term. A withdrawal (drop) after the DNE date, but before the DISC deadline date allows you to stop attending that course with no academic penalty. Unlike the DNE, however, the course will remain on your student record with an entry of DISC and you will be held financially responsible for the payment of 100% of tuition and other fees, including the Winter portion of a full-year course (/3).
 

If you attempt to DNE or DISC a course that is a corequisite or prerequisite to another course for which you have registered, you will not be permitted to do so until you also drop the second course.

For example: you have registered for COMM 217/2 in the Fall term and COMM 305/4 in the Winter term. You are attempting to DISC COMM 217/2. You will not be able to do so until you DNE COMM 305/4. Once you have successfully DNE’d COMM 305, you may then drop COMM 217.

1. Choose "Drop" next to the course you wish to drop.
2. Confirm the action. If your request to drop a course has been accepted a confirmation of course drop screen will appear showing the details and asking you to confirm your selection by clicking the "Confirm Drop" or "Don't Drop" button. You will be returned to the Registration Status screen where your course will no longer be shown if the course was dropped before the DNE deadline. After the DNE deadline and before the DISC deadline, the notation DISC will appear beside the course you have confirmed to drop.

Please note: Not attending classes, or informing an instructor of an intent to withdraw, does not constitute official withdrawal, nor does it entitle a student to a refund of fees or cancellation of registration. Without formally dropping the course by the appropriate academic withdrawal deadline, non-attendance of a class will result in the assignment of a failing grade.

If you encounter faculty-related difficulties while using the Registration System, please refer to the following links:
 

For non Faculty-related problems, please call (514) 848-2424, ext. 2668 Monday to Friday, from 09:00 – 17:00, all year round, except for holidays. Refer to Step 4 — Registration Start Date and Step 5 — Registration System Availability.

You can verify your schedule on the student portal (MyConcordia.ca).

You can obtain your account balance and verify payment deadline dates by visiting the student portal at MyConcordia.ca.